Receptionist / Administrator

Job Description

Our client, based in Aberdeenshire, is seeking a Temporary Receptionist / Administrator to join their team for a two-month assignment during a busy period.
This is a varied and people-focused role, ideal for a confident, organised, and professional individual who enjoys being the first point of contact for visitors and contractors. You will play a key role in ensuring the smooth day-to-day running of the reception area while providing administrative support to the wider business.

Location: Aberdeenshire
Duration: 2 Months (Temporary)
Hours: Monday to Friday, 8:00 AM – 3:00 PM (flexibility to work until 5:00 PM when required)

• Welcome visitors, contractors, and clients in a friendly and professional manner.
• Answer, screen, and direct incoming telephone calls.
• Manage the shared reception email inbox and respond to enquiries.
• Maintain a tidy, organised, and welcoming reception area.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Receive deliveries and organise stock within the storeroom.
• Issue Personal Protective Equipment (PPE) to contractors in line with site procedures.
• Raise Purchase Orders (POs) using the company’s ERP system.
• Provide general administrative support, including data entry, filing, scanning, and document preparation.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Liaise with internal departments and external contacts to support the smooth running of the office.
• Carry out additional administrative duties as required.

Desired Qualities/Qualifications

Skills & Experience
• Previous experience in a Receptionist, Administrator, or similar office support role.
• Experience using an ERP system and raising Purchase Orders is desirable.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Confident using Microsoft Office, including Word, Excel, and Outlook.
• Excellent organisational skills with a high level of accuracy and attention to detail.
• Ability to prioritise workload and manage multiple tasks in a busy environment.
• Professional, reliable, and proactive approach to work.

The successful candidate will be:
• Friendly, approachable, and professional.
• Well organised with excellent attention to detail.
• Proactive and able to work independently using their own initiative.
• Comfortable interacting with people at all levels of the business.
• Adaptable and able to thrive in a fast-paced office environment.
• Flexible to support the team during busy periods, including working until 5:00 PM when required.